How Virtual Assistant (VA) Can Double Your Productivity?

How Virtual Assistant (VA) Can Double Your Productivity?

Productivity is very important in our personal as well as professional lives. As a business owner of a small or either large firm, it’s very important that you stay productive for your business to grow and succeed. There may be days in a year when you feel busy and there is so much to do, yet you have so little time. You might need a helping hand so you can accomplish more and more. Thus, it’s the best option for you to work with a virtual assistant (VA).

According to data gathered by some Business Trends, small business owners agree that delegation is the best step that improves productivity. You can assign work to a VA so you can focus on tasks that directly impact your business’ growth and success. Take a closer look at some of the ways you can achieve and double your productivity through hiring a virtual assistant:

Virtual Assistants Can Double Your Productivity

Visualize your main Business Goals

Goal setting and visualization are key factors to increased productivity of your business. If you have a clear vision of your priorities and what you want to achieve, then it will be easier for you to work effectively and efficiently and produce more quality output. You can easily increase the power of visualization by creating and using a vision board.

Once you’ve listed all your goals and main tasks, you can ask your virtual assistant (VA) to help you create a digital vision board. While VA searches for elements that you want to include in your vision board, you can attend to other important tasks and your productivity will increase.

Schedule your High and Low Priority Tasks

Some people are less productive because they don’t prioritize their tasks but it helps if you make a daily, weekly, or monthly to-do lists and schedule your tasks in advance. This way, you’ll know what is important for you and needs to be done immediately and what you can put on hold for later.

To double your productivity, you and your VA can use an online calendar and some scheduling tools. After this, you can work on the high-priority tasks and let your VA handle the less crucial ones, such as data entry, data mining, research or email management. In this way, you’ll be able to accomplish more by doing less.

Stop Doing Multitasking

Multitasking is now considered an important skill. However, some market research has shown that it can hinder productivity. Therefore, it’s best if you block distractions and focus on a single task first. Once you’re done with that single task you can now move on to another task or project. In case if there are multiple tasks that need your attention at the same time, you can clear your vision and assign some of the tasks to your personal virtual assistant. With VA help, you can easily quit multitasking and become more productive.

Take Some Breaks

Taking a break may seem counterintuitive, but it actually helps to boost productivity. As much as you want to complete everything in your to-do-list right away, you are not invincible. You need to take regular breaks to improve your concentration and maintain a high level of performance. So while you go out for a break, your virtual assistant can continue working on your tasks. Regular breaks definitely help improve your mental health and increase productivity.

Work Offline

The internet is now an important part of our lives. You need to stay online to communicate regularly with your staff, connect with customers, and run your business. But you sometimes you may need to offline too. If you work with a virtual assistant, your operations will still run regularly and smoothly even if you work offline. VA can manage all your main tasks like managing social media, write an article for your blog, and much more. Your personal VA got your back.

Productivity is key to your business growth and success. Follow the tips SDF Systems, mentioned staying productive. Embrace the benefits of hiring virtual assistants from SDF Systems. With our VA help, you can boost your productivity and achieve your business goals in less time.

Boost your productivity by hiring a virtual assistant from SDF Systems. Contact us to find out more about our VA services and how we can work together.

Tips For Creative Sourcing Channels And Recruitment Tools

Tips For Creative Sourcing Channels And Recruitment Tools

Due to a shortage of talent and tight labor market do your recruiters have the tools and resources in place to fill your hiring needs in a timely manner? Are your recruiters leveraging multiple sourcing channels to identify, attract and engage both active and especially passive candidates?

If you’re having difficulties with sourcing and hiring the right talent, check out our list of the sourcing channels and recruitment resources that you should consider adding to help drive better results.

SDF SYSTEMS Creative Sourcing Channels And Recruitment Tools

Expand Channels For Unique And Advanced Level Candidate Sourcing

It’s important to remember that a successful recruiting program not only relies on an applicant tracking system (ATS) that primarily serves as a tool for processing inbound job applicants generated from different job advertisements.

It’s important to focus your efforts on developing or improving your ability to direct source talent from your competitors and other companies that employ the type of talent that fits your unique company mold. These sourcing channels can and should include:

  • Develop an employee referral program
  • Create partnerships with institutes/universities
  • Mine your internal resume database
  • Post jobs on specialized, niche job boards using strong job descriptions that attract top talent
  • Engage with a recruiting firm before making your decision

Upgrade Or Implement an Applicant Tracking System (ATS)

An ATS can help employers automate many of their recruiting and hiring processes, which leads to increased productivity, stronger employer branding, and better candidate experience. If you’re using an older, legacy system that leads to work harder not smarter user experience, such as having to click through too many screens or forcing candidates to fill out too many data fields, then it’s time to upgrade to a more advanced system.

There are dozens of applicant tracking systems to choose from these days, some great and some that really shouldn’t be in business, so take plenty of time to thoroughly evaluate your options to ensure you select the best package for your particular needs. In addition, we strongly encourage you to thoroughly check customer references once you narrow your ATS choices down to a few finalists, as many software providers are very good at putting on a strong demo but often times fail to address limitations or issues with their software.

What does a Strong ATS look like?

  • Excellent communication and sourcing capabilities to identify and engage candidates quickly with as little effort as possible e.g. SMS texting and drip email campaigns
  • Fewer clicks and data entry requirements
  • Social media sharing & website integration for job postings
  • Strong reporting capabilities to track and measure recruiter productivity and KPIs
  • Omni-platform system: accessible via mobile phone, tablet, and computer
  • EEOC & OFCCP compliant (critical if you are a government contractor)
  • Robust online training & excellent customer support
  • Integration / syncing with your email service provider and calendar
  • Automates routine steps in the process (candidate scheduling & communications)
  • Integration with free and paid job boards to reduce administrative burdens associated with manual job postings
  • Integration with your ERP or HRIS system is a plus to improve data reporting while mitigating duplicate data entry tasks

Implement Additional Candidate Sourcing & Recruiting Tools

There are dozens of tools beyond an ATS system that can simplify your ability to identify top talent and streamline your recruiting process. These tools range from add-ons for your ATS and CRM system to browser extensions that can aid with finding email addresses, to email add-ons that allow you to gain deeper insights into candidates and more.

We’ve included some highly reputable resources below that cover the top tools, systems and sourcing methodologies that your organization can explore for improving your ability to source and recruit supply chain talent.

For more information and further details about services, please contact us now to GET FREE QUOTES.