Why Companies Need To Use Admin Back Office Support?

Why Companies Need To Use Admin Back Office Support?

Back office outsourcing can be defined as a business process outsourcing (BPO) wherein back-office tasks or essential non-client facing support tasks are outsourced from offshore outsourcing companies.

In the evolution of back-office support outsourcing, we have seen that more and more specialized back-office tasks are being handled by BPO and outsourcing companies.

admin back office support work

Back office support outsourcing service provides a vital link to firms to provide them with more technical and robust manpower that will enable small businesses to immediately scale its operations without additional capital expenditures and reduce costs.

Some of the back office tasks that are being outsourced from SDF Systems are the following:

  • Recruitment Process Outsourcing (RPO)
  • Accounting and Bookkeeping Services
  • Data Entry, Data Mining, and Data Processing
  • Virtual Assistant Support (VA)
  • Admin Support
  • Graphic Design
  • Web Development
  • SEO
  • Internet Marketing

With the growing demand to be globally competitive, many companies need to reduce or cut their operational costs. More often, companies are hesitant to outsource their back office tasks because of perceived loss in operational management. This is somehow true with traditional outsourcing.

With outsourcing SDF Systems back office services, you have your own dedicated team that’s located remotely. You can even set their working hours to coincide with yours or 4-8 hours ahead. That way, your outsourcing company is literally working while you sleep. The next day when you come back office everything is ready for you.

As a company, before you start back office outsourcing it is a must that you have a solid plan about what your goals are. Is it scalable growth? Is it setting up a permanent team offshore? Whatever your goals are it is important to partner with the right team that will help you achieve your objectives.

Benefits Of Minimalist Web Design

Benefits Of Minimalist Web Design

Minimalism is known as the art of less. Designers often use the phrase ‘less is more’ when talking about minimalist design. But what does that really mean?

To know the answer, we need to think about what design is. Designers know that design is not only about visual presentation it is also about good communication. Designers who follow a minimalist approach believe that this communication is best when it is concise. They try to avoid all unnecessary elements from their work and focus on what really needs to be there and what are the key essentials.

Top Web Design

There are multiple benefits that this approach provides.

  • Minimalism honors the content. Content is king, and design should honor the king. One of the main goals of minimalist design is to bring attention to your content. Minimalism makes it easy to consume content, as users don’t need to spend extra time extracting essential information from tons of detail.

  • Minimalism helps achieve better performance. Minimalist products feature fewer objects and therefore load faster.

  • Minimalism helps create a design that works for all screen sizes. With the growing use of mobile devices, many designers see minimalism as a solution for better compatibility between screen sizes.

Main Elements of minimal graphic design

In order to achieve a minimalist design, there are six key elements you want to consider.

1. Content and features

Minimalism is about removing all unnecessary, unwanted elements and distractions. When designers want to create a minimalist design, one of the first things they do is conduct content and feature analysis. The goal of this activity is to prioritize all content and features, so they can identify what the essential components of the design are. Below are three aspects this analysis should consider.

2. Imagery

Some designers believe that true minimalist design doesn’t require any imagery. That’s not true. Minimalism isn’t about removing all illustrative elements, but rather the careful choice of when and where to use them.

Imagery is excellent for communicating ideas. When used correctly, imagery can act as a focal point

3. Typography

Font selection is vastly important in minimalist design. It should be treated with care, even more so than usual. The good minimalist design features clean and readable typography.

4. Colors and Contrast

The colors you choose for your site should be as simple as your typography selection. Color can be used for various purposes.

5. White space

Visual clutter is the worst enemy of minimalism. Designers often create visual clutter when they put too many objects in a visible area of the screen. They believe that by providing more information, they will deliver more value for users. In reality, such design decisions often lead to distractions—when too many things fight for user attention, the user becomes overwhelmed by the information.

6. Visual hierarchy

Visual hierarchy is the relationship between visual elements. Good visual hierarchy moves the visitor’s eye across the page and pulls attention to certain elements.

One way of achieving visual hierarchy is by using a grid system. A grid consists of equal-sized columns with a space between them known as a gutter. Designers place elements within these columns to provide alignment with the rest of the content. A grid system is an effective tool for creating highly organized layouts because it helps to structure all the UI elements and put them into the appropriate sizes and proportions.

Are you looking to hire a professional web graphic designer who can handle all your tasks? Contact Us now to find out how we can work together.

5 Best Lead Generation Strategies

5 Best Lead Generation Strategies

Online Lead Generation has a wide range of tactics, campaigns, and some different strategies depending on the source on which you wish to capture leads. Once you have a visitor on your website you can capture leads by using best practices but how can you get them there in the first place?

Best Lead-Generation-Strategies

Let’s have a look at 5 Best Lead Generation Strategies for a few popular platforms.

1. Facebook Lead Generation

Facebook has been a great method for lead generation since its beginning. Originally, companies can use some outbound links in their posts and information in their bios to attract visitors to their websites. However, when Facebook Ads were launched in 2007, and its algorithm began to favor accounts that used paid advertising, there was a major turn in how businesses used the platform to capture useful leads. Facebook created Lead Ads for this purpose. Facebook also has a feature that lets you put a simple call-to-action button at the top of your Facebook Page, helping you send Facebook followers directly to your website.

2. Twitter Lead Generation

Twitter has Twitter Lead Generation Cards, which let you generate leads directly within a tweet without having to leave the website. A user’s name, email address, and Twitter username are automatically pulled into the card, and all they have to do is click Submit button to become a lead. 

3. Linkedin Lead Generation

LinkedIn has been increasing its value in the advertising area since its early days. When it comes to lead generation, LinkedIn created Lead Generation Forms, which auto-populate with users profile data when they click a CTA, making it easy to capture information.

4. PPC Lead Generation

When we say Pay Per Click (PPC), we’re referring to ads on search engine result pages (SERPs). Google gets 3.5 billion searches a day, making it prime real estate for an ad campaign, especially lead generation. The effectiveness of your PPC campaign relies heavily on seamless user flow, as well as your budget, target keywords, and a few other factors.

5. B2B Lead Generation

Business 2 Business (B2B) is a particular business model that needs a particular approach to lead generation. HubSpot found that SEO is the top resource for capturing business leads, followed closely by email marketing and social media. 

Are you looking to hire Lead Generation Professional who can handle some of your tasks? Contact Us now to find out how we can work together.

Key Things That Clients Love About SDF Systems Virtual Assistant (VA) Staff

Key Things That Clients Love About SDF Systems Virtual Assistant (VA) Staff

In today’s digital era where everything can be done virtually, hiring a skilled and trustworthy personal virtual assistant (VA) is one of the best things you can do to accelerate your business growth. Either it’s your first time working with a VA or have tried it multiple times before, it’s an excellent option to turn to established VA staffing companies like SDF Systems Virtual Assistants.

virtual-assistants-right-for-your-business

SDF Systems has been catering to businesses from different parts of the world since 2007. Our industry and market experience and highly-trained professional VA’s have made us one of the top VA firm in the industry, and the clients we’ve worked with can attest to that. 

Here are some of the key things they love about SDF Systems Virtual Assistants:

  1. High-Class Service

SDF Systems takes pride in providing high world-class service through its hard-working, flexible, friendly, and brilliant VA Staff. 

  1. Reliability

You can rely on our VA staff to work on the tasks you’re dreading to do. Our VA staff complete all your requirements and deliver high-quality output within a given time frame. 

  1. Exceptional Customer Service

Providing good customer service is one of the most important things that can set your business apart from its competition. SDF Systems always prioritizes customer service. 

  1. Effective Communication

Effective communication is a very key tool in establishing a good and proper relationship with your client, as well as in increasing your business productivity. Our VA’s are highly trained and very good in English Communication both written and spoken.

  1. Creativity

At SDF Systems, VA can help you transform your ideas into reality. Just provide VA with clear instructions and they will be able to execute and complete the tasks quickly and very well. 

  1. Efficiency

Whether you need help with administrative back office support tasks or social media management, SDF Systems virtual assistant got your back. VA get things done efficiently and always produce quality output. 

  1. Professionalism

SDF Systems virtual assistants are very professional, highly trained, competent and trustworthy. They will handle your tasks with a high degree of professionalism and help you increase productivity, so you can improve your work-life balance. 

  1. All-Encompassing VA Support System

With SDF Systems’s complete VA support system, you’ll have smooth and continuous operations of your business. At SDF Systems, VA could really be instrumental to the realization and success of your business. 

  1. Organized Process

SDF Systems Virtual Assistants has an organized client-VA protocol. The managers will walk you through the VA system, find out what your needs are, and match you with the VA that best suits your requirements.

  1. Prompt Assistance

Hand over some of your main tasks to SDF Systems VA so you can worry less about your business. You can expect the VA to deliver quality output immediately. 

SDF Systems Virtual Assistant (VA) Staff has helped these clients streamline their processes and grow their businesses. You can try out our services. We’ve got these great things and more to offer our valued clients.

Are you looking to hire a virtual assistant who can handle some of your tasks? Contact us now to find out how we can work together!

Why Graphic Design Is Essential For Your Business?

Why Graphic Design Is Essential For Your Business?

Graphic designing also known as communication design is a skill that focuses on interpreting the message visually. It can be physical, digital or anywhere in between. It is an art of achieving certain objectives with the use of images, symbols or even with words. It helps in communicating visually and expressing the concepts and ideas aesthetically, using various graphic elements and tools.

In today’s competitive world, graphic designing has become an integral part of every business. If your potential customers do not understand what your business is doing, you will not be able to grow or generate leads. Of course, there are other ways to convey your information but as rightly said, “A picture speaks thousands of words.” It is with the picture that you can hit the mind of the audiences.

If you look around, you will find design everywhere—from a morning cereal box to the process of booking a cab. Merging creativity with marketing strategies, the design is everywhere you look—and it matters.

graphic-design-services

Here are a few reasons why Graphic Design is essential for your business:

1. Increase in Sales

A good design captures the attention of potential customers. It can generate interest in the product and motivate a customer to purchase it. If your product packaging website or retail store is attractive, the chance of your success is pretty high. Being emotional, we get easily connected with things we interact on a daily basis. We form opinions about the quality and trustworthiness of those things.

Let’s take an example of Honest Tea that sells organic beverages online. When the brand realized that people are turning off with the company’s image thinking that it’s boring and flavorless tea, they redesign its packaging.

2. Gain Attention

With the increase in technology, businesses are growing very fast. Every company is trying to grab the attention of customers with various marketing strategies.

But one of the main aspects which most of the companies are not paying attention to is the graphic design that can easily create an influence and snatch the attention of the customers. For example- you went to a shop to buy stationery for your company. What will be the first thing that will catch your attention? It’s the design.

3. Make Brand Name Memorable

Think of brands like Apple, FedEx, Allpress Expresso, Nike, etc. What makes these brands memorable? What they all have in common? Apart from their products, it’s the unique design of their logos with hidden meaning that relates to their product.

A good design can make you stand in the crowd of competitors. Many people think that logo design is just putting a company name in a square. But there are other things also such as color, typography, etc. that play a significant role in designing a great logo.

Are you looking to hire a design expert who can handle some of your tasks? Contact Us now to find out how we can work together!

Best Website Development Services – SDF Systems

Best Website Development Services – SDF Systems

Everyone knows a good web development company will be one with open contact and thoughts to get the job done. SDF Systems, being a prominent web development company execute a web design and development tasks. Our team considers the illustration structure and organization of every step of the technique. We won’t end working until you have a website you desire. Having an excellent website means more than having one that looks good. The experience your visitors and prospective clients have with your business really depends on their skill with your website. The arrangement of the site’s navigation, text, and graphics all add to this experience. Our professionals are really proud to have been recognized by a variety of key business organizations for our success in design, development, and branding.

Website Development Services

Content Management System (CMS)

Our content management system facilitates the user to modernize a website even without awareness of web languages and HTML. We provide a panel where the user can choose a task to be done. If you would like to edit the content of any page on your website, our Content Management System will present a window where users can edit the web content and users can also preview the changes they prepared. After approving the changes, it will immediately come into view live into the user’s website.

Customized E-Commerce Solution

With our Customized E-Commerce Solution service, you can reduce the worry about how your online business looks and count on our qualified web designers to provide you with gorgeous, high-quality services. We’re the only web development company whose web designers are trained to wield the power of e-Commerce CMS in visual and graphic design. This lets us take the idea you have for your online store and turn it into a proficient, eye-catching e-commerce site. When it comes to designing your online store, leave it to our ecommerce customization professionals. Not only will this give you the look you want to keep your online visitors browsing, but it’ll also offer you the quality you need to turn those visitors into consumers.

Complex Dynamic Portal

We can offer an end-to-end Complex Dynamic Portal enabling services with creative web design elegance, combined with information of the newest technologies. Our process has been designed and proven to produce the greatest results in the shortest amount of time. These help to advance sales performance, increase client satisfaction and create marketing initiatives well-organized. Our Complex Dynamic Portal development, website development, web design, CMS and other services contain consulting and addition for portal-based solutions.

Crawlers / Scrapper Code

Web Crawler can be used to get, images, links, emails, and files from a webpage or site. Our team of developers can work with you to develop web applications that enhance your website, integrate with your business, and make your site more functional for both your visitors and your company.

WordPress, Joomla Customization

Need an experienced WordPress, Joomla developer? Or need a web developer for your next task? We offer a broad range of qualified services that include web designing, WordPress or Joomla, development, print jobs, company identity development and much more. SDF Systems can customize your website by letting for more features with prospect technologies. Have fun with our customization facilities with us who deliver a powerful, included suite of web solutions to maximize profits of customers.

Plugins & Extensions Development

Plugins & Extensions Development is an efficient way to bring value to SDF Systems without plunging into core sources. Obviously, all developers willing to develop at SDF Systems and our sources level are always welcomed. Our professionals are always ready to help you to create for your WordPress powered website. SDF Systems can help make custom developed WordPress plugins to do any feature or functionality.

Are you looking to hire the best website development company who can handle all your web tasks? Contact Us now to find out how we can work together.

2 Main Categories Of SEO: On-Page & Off-Page SEO

2 Main Categories Of SEO: On-Page & Off-Page SEO

Your search engine optimization strategy can be divided into two different categories: on-page SEO and off-page SEO. Both are important to the success of an SEO campaign, but they’re on completely different sides when it comes to improving your search engine rankings. To understand the difference between the two, you have to understand, at a basic level, how search engine algorithms work. Let’s break it down.

There are two main buckets that search engines look at when evaluating your site compared to other sites on the web.

  1. On-page SEO
  2. Off-page SEO

Put simply, what you rank for is largely determined by on-page factors, while how high you rank in the search results is largely determined by off-page factors.

On-Page vs Off-Page SEO

On-Page SEO

On-page SEO (also known as “on-site” SEO) is the act of optimizing different parts of your website that affect your search engine rankings. It’s stuff that you have control over and can change on your own website. Here are the biggest factors included.

Title Tags

Put your targeted keywords in the title tag of each page on your site. There are many best practices that go into writing an effective title tag.

Headings (H1)

Headings are usually the largest words on the page, and for that reason, search engines give them a little more weight than your other page copy.  It is a good idea to work your target keywords into the headings of each web page but make sure you accurately reflect your page content.

URL structure

Put keywords into your URLs if possible. However, do not go changing all of your current URLs just so they have keywords in them. You shouldn’t change old URLs unless you plan on redirecting your old ones to your new ones. Consult a professional before doing this.

Alt text for images

Any content management system should allow you to add something called “alt text” to all images on your website.  This text isn’t visible to the average visitor – alt text is in fact used by screen reader software to help blind internet users understand the content of your images. Search engines crawl images in a similar way, so inserting some relevant keywords while accurately describing the image will help search engines understand your page’s content.

Fast-loading pages, or page load speed

Google wants to help its users find what they’re looking for as quickly as possible to provide the best user experience. Therefore, optimizing your pages to load faster helps your site rank higher in the search results.

Page content

The content on your pages needs to be useful to people. If they search for something too specific to find your page, they need to be able to find what they’re looking for.  It needs to be easy to read and provide value to the end-user. Google has various ways to measure if your content is useful.

Internal Linking

Linking internally to other pages on your website is useful to visitors and it is also useful to search engines. Here’s an internal link to another blog post on our site that talks more about internal linking. Very meta.

On-page SEO ensures that your site can be read by both potential customers and search engine robots. With good on-page SEO, search engines can easily index your web pages, understand what your site is about, and easily navigate the structure and content of your website, thus ranking your site accordingly.

Off-Page SEO

Off-page SEO focuses on increasing the authority of your domain through the act of getting links from other websites.  A good analogy for how authority works is this. If you have a bathtub with rubber duckies in it (the ducks are your pages), and you start filling the tub with water (links), your duckies are all going to rise to the top.  This is how a site like Wikipedia ranks for pretty much everything under the sun.  It has so much water in its bathtub that if you throw another rubber duck in it, it’s going to float to the top without any other effort. There’s a score called “Domain Authority” that calculates how authoritative your website is compared to other sites.  You can type your domain name into here to see your score.

The biggest off-page SEO factor is the number and quality of backlinks to your website. Some examples of ways you can build links to your website are:

  • Creating awesome content that people want to link to because it is valuable.
  • Social media shares of your content that ultimately generate links.
  • Outreach e-mails to influencers in your industry that ultimately link to you.
  • Guest blogging on sites related to yours.  These guest posts will have links back to your site.

While link quantity is still important, content creators and SEO professionals are realizing that link quality is now more important than link quantity, and as such, creating shareable content is the first step to earning valuable links and improving your off-page SEO. How many links do you need for good off-page SEO? That is a tough question and it’s going to be based on the domain authority of your competitors, as you want to make sure you’re playing in the same sandbox. SEOs also used to believe that buying links was a valid way of link building; however, Google will now penalize you for buying links in an attempt to manipulate page rank. You can also be penalized for submitting your links to link directories whose sole purpose is to increase your domain authority. Again, quality wins out over quantity when it comes to link building.

On-Page vs Off-Page SEO – Which is more important?

It’s not about choosing between on-page and off-page SEO, that would be like having to choose between a foundation or a roof for your house. On-page and off-page SEO work together to improve your search engine rankings in complementary fashion; however, SEOs generally advise getting your on-page SEO ducks in a row before focusing too much on off-page SEO. Just like building a house, you want to set the foundation first before building the rest of the house.  Like a foundation, you may need to come back and do some maintenance to your on-page SEO from time to time. Balancing the two will help make your website “bilingual” so that your users can understand it as well as the search engine robots- and that’s how your rankings start to improve.

WANT TO KNOW MORE ABOUT SEARCH ENGINE OPTIMIZATION CONTACT US NOW.

 

How To Know It’s A Right Time to Outsource Your Back Office Admin Support Tasks?

How To Know It’s A Right Time to Outsource Your Back Office Admin Support Tasks?

As the owner of a company, you probably think that outsourcing is expensive and you think it’s not very difficult to manage tasks on your own. But as your company grows, these responsibilities will also grow. They’ll become increasingly more complex and time-consuming to manage in-house.

admin back office support

You might be amazed to know that smaller tasks are actually the best candidates for outsourcing and the ones that can benefit the most from the services offered by back office service providers. They can reduce your costs, drive efficiencies, and provide myriad other advantages that will help you run your business in a smarter, more streamlined and effective manner.

Is it time for you to outsource your back office tasks? Here are some of the things that indicate it’s the right time.

Your company Is Growing Quickly 

The life of a small firm owner is exciting. Booms in business, thanks to the rise of the contingent worker, allow you to grow your business faster than you expected. But this increase in business comes with some operational constraints. You’ll have to bring onboard more workers, pay a larger temporary workforce, and manage new risks. The bigger your business gets, the more time consuming, complex, and risky it’s going to get for you to manage your back office tasks on your own. If you’re experiencing exponential growth or see it in your near future, it’s time to outsource your backroom operations.

Misaligned Technology

Sometimes this happened that technology might not be aligned with where your company. Your technology might not always scale to growth. As your needs become more complex, off-the-shelf small business accounting software and HR systems just won’t provide sufficient returns anymore. In fact, they might hinder your operations instead. If you’ve outgrown your technology, it might be time to outsource your back office tasks s instead of investing in expensive new software that you’ll have to spend additional time learning.

You’re Making Mistakes

One of the most significant benefits you get when you outsource your back office tasks is accuracy. Whether you’re making mistakes due to miscalculations, making misclassification errors while onboarding employees, making errors when it comes to legislative compliance, or making HR mistakes while managing your workforce, the consequences can be costly and more expensive. 

When you outsource your tasks, you get a guarantee that if any errors it’s on the back office service provider side. Don’t worry though, because these mistakes rarely occur due to the service provider’s experience and expertise.

You’re Losing Your Focus

As we’ve mentioned above, handling back office tasks can become incredibly time consuming. While you’re trying to manage them as best you can, you’re likely neglecting your core business activities that drive growth and profits. If you’re losing focus on your core business because you’re spending the majority of your time on HR, payroll, and compliance, it’s time to outsource your backroom operations so you can get back to the work that matters.

You Want to Reduce Overhead

Just about every business in the world is trying to reduce overhead expenses in order to have the cash flow needed to invest in more important business activities and stay competitive. Outsourcing your back office work is an excellent solution. Though you will pay a fee to the back office service provider, the cost of that fee is minimal compared to the costs of hiring a payroll clerk, buying equipment and supplies, investing in software, paying fines and penalties from non-compliance, and having the necessary square footage to perform all of your back-office functions in-house.

Are you looking to hire a professional VA who can handle all your admin back office support tasks? Contact Us now to find out how we can work together.

How To Use Social Media To Boost Your Traffic?

How To Use Social Media To Boost Your Traffic?

Building social media traffic is a lot like a city planner knowing how to efficiently get traffic in and out of a city. If each roadway into a city is a different source of website visitors, your social media traffic should certainly be a pillar to your highway infrastructure.

Getting people to your website through social media engagement can be tricky, especially if you’re on a limited budget and already attempting paid advertising. While paid social can certainly help boost your website traffic, how do you get people to go to your social channels?

As we all know, social media has the ability to be a major source of the traffic to your site. The larger presence you build on social media, the more you can rely on steady social media traffic to your site.

Social Media MaOptimization

If you’re wanting to use social media to boost your blog traffic, here are different ways to do that:

  1. Get on Twitter. Start following my Twitter tips for beginners. And if it’s not already on your blog, add the “tweet” button to all of your blog posts. It looks like this:
  2. Start a Facebook page for your blog. This is a great, additional subscription option for heavy Facebook users, and it can be a means of expanding your platform. I’ve met several new people who “liked” my page and weren’t previously friends with me on Facebook. Visit my Facebook page to see what one looks like.
  3. Regularly share your content on Facebook. There are some great tools to help make this easier for you. Encourage your readers to do the same by adding a Facebook “like” or “share” button.
  4. Ask others to promote your blog via social bookmarking sites, such as DIGG, Stumbleupon, Reddit, and others. You may occasionally do this yourself, but be careful of doing it repeatedly, as some sites penalize sites with multiple submissions from the same user.
  5. Implement social sharing tools on your website. An excellent tool is Flare, which allows you to combine sharing options via Twitter, Facebook, email, and social bookmarking sites into one tool.
  6. Use a social-powered commenting tool like Disqus or IntenseDebate.
  7. Write catchy headlines that people will want to share. Most people neglect this by posting well-written articles with crappy, nondescript titles. Don’t do that.
  8. Write compelling content. You might be thinking, “Duh,” but I mean that. It has to be really good. Like, better than your average blog.

Be Awesome

That last point is worth emphasizing again: create compelling content. If you want your blog to compete on social media sites, you need to say something worth listening to. In other words, be awesome.

This is the downside of social media. Everyone now has a voice. Which ups the ante for those wanting to communicate and be heard in this space. You either have to be really specific or really radical. Maybe both.

Personally, I like this new rule. It means that playing it safe is no longer an option. If you don’t break some rules, you can do all of the above and still fail. This means that the great writers and communicators will start rising to the top.

So what will you do? I hope you’ll break the rule. I hope you’ll be different. I hope you create something worth our attention, something epic.

Boost Your Blog Traffic Through Social Media

There used to be one way to grow your blog traffic:

  • Start blogging every day.
  • Build an audience through consistency and capturing people’s attention via email and RSS subscriptions.
  • Increase the “stickiness” of your posts by optimizing for search engines.
  • Wait.

The hardest part for me, admittedly, was #4. The hard truth is that the age of a blog determines a lot about its credibility and worth to the Internet. But that was before social media.

That was before millions of people were connecting with new people every day to exchange information — before social networks dominated online news distribution.

Now, you have an advantage…

Now, you can start a blog today, and tomorrow it could be a success. Now, you’re no longer constrained by the “older is better” rule. Now, you can utilize the social web to your advantage, by creating remarkable content and unleashing it to the masses who will share it for you.

This is, essentially, what I’ve been doing with my blog.

Do you want to boost traffic through social media? Contact Us now for more details.

THINGS TO DISCUSS WITH YOUR WEB DEVELOPER BEFORE YOU START

THINGS TO DISCUSS WITH YOUR WEB DEVELOPER BEFORE YOU START

If you’re designing a new website or online store, and you need a web developer. You might need them to develop a site from start. Or maybe you just need them to work through some tweaks, changes, issues, or extra functionality.

I’ve found that an open conversation about these items can start a project off on the right foot.

Web-Developer sdf systems

1. How Will We Communicate?

How will you communicate while working on the project? Slack? Phone calls? Texts? Emails? PM software? Just as importantly: How often will you communicate? Every day? Once a week? At kickoff, and then not again until QA? If you’re doing a daily check-in, will it be a two-sentence email or a 15-minute phone call? What’s the plan in case of emergencies?

You want to have a good rapport with your developer, and to accomplish that, you need an established mode of communication. Usually, a phone call is helpful to develop an initial personal connection and to make sure it’s a good personality fit.

During development, work to strike a balance between checking in too much and too little. Too much and you’re micro-managing. Too little and the developer might not stay on track. It’s best to set the expectations at the top and stick to them.

2. How Will You Manage the Project?

Where are the files and login credentials the developer will need? Where will you track tasks, milestones, and deadlines? What software will you use? Basecamp? Trello? Asana? A spreadsheet or Google Doc? Basically, define the central hub for everything related to the project.

3. Who’s Calling the Shots?

Are you the final decision maker on the project? Is there a UI/UX team involved? Is there anyone else who has input on decisions? Is there a marketing team or a manager who wants to weigh in on decisions? Is anyone else other than you going to be giving direction directly to the developer? When does the client come in, and how many decisions does the client get to make? Will the client have direct communication with the developer?

4. How Should the Developer Handle Assumptions and Small Decisions?

How much freedom does the developer have while interpreting designs? Should they build the website pixel-perfect according to the designs, or should they make small assumptions around consistency and reusability of sections? If you’ve designed a responsive site, have you designed for all breakpoints? Have you provided notes regarding animations, transitions, and hover effects? Have you designed validation states for fields? (i.e. the popups: “Password invalid.” or “Username doesn’t exist”.) If you haven’t, is the developer free to make decisions or suggestions?

5. What is the timeline?

What’s the hard deadline for the project, and what’s the soft deadline? Is there a major press hit happening that the site needs to be launched for? If the deadline is ambitious, is there a way to launch it in phases? What’s the expectation for responding to quick changes? One week turnaround? Less than an hour?

6. What’s the Structure of the Scope, Contract, and Payment Structure?

What’s the project fee? What’s the benchmark for the end of the project? What is included in the scope of the project? When does payment go out? Are you hiring the developer to do the project at an hourly or fixed rate?

Overall, setting expectations and communication are critical things here. It can feel a bit silly to discuss how you’re going to talk to each other during a project, especially if you already have a good rapport. But it’s always good to just set expectations ahead of time, so you don’t end up inside your own horror story.

Are you looking to hire a professional web developer who can handle all your tasks carefully? Contact Us now to find out how we can work together.